Orchestra-ReD - A Unified Business Solution for eDiscovery & Litigation Support
How long would it take your litigation team to find an email, referring to a particular topic related to a project in question, received three months ago? How about a year? Now, try finding all the responses, attachments, documents, and meetings associated with that single project topic for a particular period of time. What are the legal risks and costs of not being able to do so?
Now imagine being able to find and sequester all relevant records inexpensively in a matter of hours or days?
You can - with Orchestra-ReD.
The Challenge
Leaving people to define what constitutes a record and what does not is risky because the company is depending on personal judgment. During discovery, counsel is required to dig deep and pull out everything related to the matter. Even with digitization, many companies report costs as much as $300K-$5MM, and 4-6 months to uncover information for a single e-discovery case.
PointCross Solution - Orchestra-ReD
Orchestra-ReD is a comprehensive solution for securely enforcing compliance policies for records and organizing disparate types of business information contextually for eDiscovery, Litigation support, and audits. Orchestra-ReD will reduce the cost and time of eDiscovery, and reduce the risk of non-compliance.
Orchestra, along with its companion client, Solo, is an essential technology for unifying business information around business topics, contexts, or legally relevant matters. Orchestra-ReD utilizes the Orchestra metadata server’s facilities for search, security, and compliance within business topics or contexts, that hold business information including emails, attachments, blogs, meeting notes, documents, and data – all related to each other. Orchestra-ReD also maintains all the links between contexts, as people email, blog, access and information.
Orchestra-ReD can be deployed by itself, or as a Records and eDiscovery solution for SharePoint. Offline users can interact with Orchestra-ReD through Outlook, and remote users have search and other facilities through their web enabled PDAs and phones running Windows CE.
Relevant Industries
Orchestra-ReD is a horizontal solution applicable to departments and large enterprises in the Oil & Gas Exploration and Production; Pharmaceutical R&D; Healthcare; Finance; Legal firms; Finance industries; Government especially Intelligence, Security, and Defense; and other global public corporations.
Features of Orchestra-ReD
Contextualized Legal Matters and Records Management
No legal matter begins with an email or document; rather, there is a material issue that is being investigated. The reason to manage all those records is for an eventual audit, discovery, or litigation.
Orchestra-ReD ensures that all messages including emails, blogs, meeting notes as well as associated content and data are related to business topics around which intellectual work is done, decisions, made, or information reported. These topics and their content can be further categorized according to standard corporate records management classifications. This pre-contextualization of information is used to provide discovery services where finding a specific piece of content immediately translates into discovering all related emails, meeting notes, and documents in an instant.
Obtain Information Within Email
Rather than storing email in a corporate database, or email archival system, Orchestra-ReD collects email in a threaded format tied to the matter with which it is associated. Authorized employees and litigation teams can view and produce all the correspondence, and documents related to that matter.
For nearly one-quarter of users, more than 50% of the information they need to do their work is stored within their email.
-June 2008, Osterman Research, Inc.
Secured Version Document Storage and Encryption
A single copy of all documents and emails is stored inside Orchestr-ReD along with significant metadata. Employees can update documents using check-in and check-out process, maintaining a detailed version audit trail. Any email, blog or document stored on personal computers with Solo, and is automatically transmitted between Solo and Orchestra with 128 bit encryption relieving the worries of stolen or lost information.
Capture Meeting Conversations
Never miss a minute of your detailed agendas and notes. Orchestra-ReD allows a universal record system for the often lost knowledge and direction discussed during meetings.
Locate Records Quickly
Narrow the search field with detailed metadata such as records category, date and time stamps, subjects and titles, contexts, and people involved with the project. Counsel and audit teams instantly pinpoint potential evidentiary records reducing time, resources and error.
Secure Search
Securely search for disparate information related to any business topic, comply with eDiscovery, audit and litigation requirements or records management policies.
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